> COOKIE SALE PROGRAM

• FOR CUSTOMERS
— Cookies for Sale
— FAQs
— Local Booth Sales

• FOR DELIVERY MANAGERS
— Delivery Manager Checklist
— Forms
— Delivery Schedule
— Cookie Cupboards
— Cookie Dough Policy & FAQs

• FOR TROOPS
— Troop Manager Checklist
— What's New This Year
— Troop Forms
— Guide to Forms
— Figuring Troop Proceeds
— Direct Deposit Instructions
— Payment Information
— Troop FAQs
— Gift of Caring
— The Best Booth Sale EVER!!
— Cookie Dough
— Theme Items in Our Store
— Cookie Cupboards
— 2008 Incentives

• FOR GIRLS
— Cookie Dough
— 2008 Incentives

• FOR FAMILIES
— Cookie Dough
— 2008 Incentives
— Cookie Program Policies

> NUT SALE PROGRAM
• Items for Sale

Cookie Sale Program — Delivery Manager Checklist

• December 30, 2007 - 3nd Annual Cookie Kick Off Event at the Verizon Wireless Arena!

• January 4, 2008-Initial Order Taking Begins.
• Girls DO NOT collect money at this time.
• Update EBudde information for Service Units and Troop logins.
• Troops plan their booth sales and decide how many cookies they will check out from a Cookie Cupboard for them.
• Let Swift Water know when and where booth sales are planned to have them advertised on the Swift Water website.
• Make sure if a troop is planning a booth sale in another town that permission is granted from that town's Delivery Manager.
• January 23- Initial Order Taking Ends
• January 24-27 -Cookie Managers collect the order cards from all participating Girl Scouts and complete the top copy of the T-2 Form and enter girl orders on EBudde.
• Girls continue taking orders on the Goal Getter Order Card - these orders will be filled at a Cookie Cupboard after delivery.
• January 28 - Collect the first three pages of the T-2 Form from Troop Cookie Managers.

• Check for thoroughness and accuracy on Ebudde and compare with paper T-2 forms.
• Record totals from EBudde on the NS-1B.
• Mail the top two copies of each T-2 (keep the third copy for your records) to Swift Water.
• February 1 -DEADLINE date to submit all orders from EBudde to Swift Water. After this date you must contact Pat Farrell to make any changes.
• Recruit volunteers to help with delivery day.
• Contact all troops and individuals to make arrangements for pick-up of cookies.
• Cookie Delivery Dates - February 15 - 17. (will vary with location)
  • Display the Cookie Station sign in a prominent place
  • As cases are delivered, stack by variety.
  • Inspect cases for visible damage!
  • If damaged or wet cases are found, the truck driver will replace them.
  • If the driver does not have extras, make corrections of number and variety of cases damaged on DELIVERY TICKET.
  • Let Pat Farrell know immediately if there has been a change on the Delivery Ticket.
  • Count cases by variety to make sure of correct quantities. Check carefully!
  • Sign the Delivery Ticket for quantity received. Once you have signed the Delivery Ticket, you are financially responsible for that number of cases.
• After the Truck Leaves
  • Distribute cookies to troops.
  • Parents or leaders must count and sign a receipt when they accept cookies. Troops and parents are financially responsible for the number of cases signed for on receipt.
  • Provide troop leaders and troop Cookie Managers with information on cookie cupboards.
  • Girls deliver cookies and accept payment. They should periodically turn in money to the Troop Leader or Cookie Manager.
  • Troop Cookie Manager deposits money due to Swift Water in the Swift Water Product Sales Account and records deposits in the EBudde computer system.
  • Troops participate in Booth Sales. (Booth sales should be planned for Feb. 18 - mid-March. Encourage all troops to have at least one booth sale. If a group would like to have a booth sale after these dates they MUST complete the Alert Form B to indicate when that booth sale will take place and when the money will be turned in for that booth sale.
  • Troops can obtain additional cookies from cookie cupboards. They should document this on page 4 of the T-2 and pay for these cookies with their final payment.
    

  March 2008

  
  
  • March 16- Collect from troops: Pages 1 & 2 of T-1, Page 4 of T-2, their final payment or two validated copies of their deposit slips with their troop number clearly written on each one, any necessary Alert Forms, and Sisters Forms.
  • March 17 , 2008-DEADLINE date for Page 1 of T-1, Page 4 of T-2, bottom copy of NS1-B (keep one copy for your records). Two copies of each validated deposit slip (make sure they are validated by the bank and the troop number is written on each one), Alert Forms and Sisters Forms. All payments MUST be received and recorded in EBudde by this date unless an Alert Form is completed.
  • Alert Forms will be processed at the Service Center. If payment is not received, these debts will be turned over to a collection agency.
  • Any troop having a booth sale after final paperwork is turned in on March 17, or making a deposit after final paperwork is turned in, should be instructed to send the validated copies of the bank deposit slips with troop number written on the slips to Pat Farrell at Swift Water.
  • Cookie Dough will be available to each Troop Delivery Manger in mid-April.