Cookie Sale Program — Guide
to Cookie Forms
Troop Cookie
Managers should have:
Large
Envelope
Use this to store all of your paperwork and for a quick reference
when you’re in the car or on the go.
T-1
Record each girl’s order card here and calculate your total
Troop order at the bottom of the form. DO NOT ENTER YOUR CASES FOR
BOOTH SALES HERE. Check out Booth Sale Cookies from a Cookie Cupboard.
The line for "Enter Cases for Girl Orders" will be the
same as "Total Cases To Be Ordered". This form will help
you enter your girls' orders on EBudde and track how much money
to collect from each family.
T-2—Record
the troop order here - It is your responsibility to record additional
boxes received from the Cookie Cupboards on your T-2 forms.
- Record your Troop information and Initial Order Information
on page 1 of this form. Press hard with your pen so writing goes
through all 5 copies.
- In addition to your initial order, be sure all additional boxes
received from the Cookie Cupboards are recorded on your T-2 forms
in the "Additional Orders" spot on page 4. Only record
boxes in this column that your received from the cupboard and
did not return. Retail all your Cookie Cupboard receipts to help
with this task.
- If you transfer cookies
from another troop (see page 20), record the boxes received in
the “additional orders” column added to the Cookie
Cupboard cookies you received.
- If you transfer cookies
to another troop (see page 20), subtract those boxes on the “adjustments”
line on page 4 of the T-2 form. Initial Order + Additional Orders
+ Troop Transfers from another troop minus adjustments (Troop
Transfers to another troop) will equal the Total Packages Sold
by your troop.
- On the left side of
Page 4 of the T-2 form, indicate Total Pkgs. Received (this is
the same as Total Packages Sold above), Number of girls who are
registered with your troop, Number of girls who sold during the
cookie sale between Jan. 4 and Jan. 23 to figure your Per Girl
Average, which will be the tool used to figure your Troop's Proceeds.
Receipt Book
Use these when transferring cookies from the troop to parents/guardians.
Be sure that each time a girl receives cookies from the troop, a
receipt is completed. The troop keeps the first copy and the parent
keeps the second copy.
Direct Deposit
Slips
You will get these from
your SU Delivery Manager. The Product Sales Deposit Slips have Swift
Water Council's account number on them. Some towns use Citizens
Bank and others use Chittenden Bank, so please make sure your deposit
slips are for the correct bank. Do not hold lots of cash and checks
in your home - make multiple deposits during the Cookie Sale. Be
sure to keep the validated deposit slips you get back from the bank
in a safe place for your final paperwork.
Lemon Chalet
Creme Cookies
Each troop will receive
one box of Lemon Chalet Cremes (on of our new cookies this year)
to share with girls at your cookie training meeting.
Handbook for
Troop Cookie Team 2008 - with lots of sale information
for the Leader and Troop Cookie Manager.
Instructions
for EBudde - Instructions for you to enter your girls'
orders, adjustments, and troop deposits into the EBudde Computer
System.
Girls Should
Have
Order card—Hand
these out to the girls on the 1st day of the Cookie Sale. If a girl
completes a form, give her another one! Make sure girls understand
that they don’t have to stop selling at the end of the initial
order-taking period—encourage them to keep taking orders through
the end of the sale!! The new orders she gets will come from the
Cookie Cupboard.
Goal Getter Order Card—Distribute the Goal Getter
Order Card to the girls when they turn in their initial order to
you. They can use this card when they run into people they weren't
able to reach in January. The card can be used throughout the remainder
of the sale. The new orders she gets will come from the Cookie Cupboard.
Money collection envelope—Hand these out to the girls
(or their parents/guardians) at Cookie
Delivery so they can use them to collect the money as it’s
received from customers when they deliver their cookie orders. Girls
DO NOT collect money while taking orders, only when they deliver
the cookies.
Newsletter for
Families—Use the Family Newsletter to keep families
involved and knowledgeable.
Make sure parent/guardians read the Newsletter before signing the
permission slip before their daughter begins taking cookie orders.
Forms You Will
Need
Combine Cookie
Dough
So that sisters are not put at a disadvantage for selling to the
same family members, Girl Scouts of Swift Water Council allows for
sisters to combine their Cookie Dough. Each sister must sell a minimum
of 50 boxes of cookies in order to combine their Cookie Dough. Parents
must fill out (complete with troop numbers) and sign one of the
“Combine Sisters Cookie Dough” slips. Sisters’
Cookie Dough will not be combined automatically just because they
are sisters.
Troop-to-Troop
Cookie Transfer Form
If a troop realizes there are cookies they may not be able to sell,
and they would like to transfer them to another consenting troop,
the troops MUST complete the Troop-to-Troop Cookie Transfer Form.
There is no minimum or maximum number of boxes required for a troop-to-troop
cookie transfer.
Only one form should be completed for each transaction, however
Cookie Managers or Leaders for both troops must sign the form.
The form MUST be attached to the T-2 form of the troop receiving
the cookies. That troop is responsible for paying for the cookies.
Money is not exchanged at time of transfer, but is included with
final payment/deposit.
Alert Forms
There are two Alert Forms. One of these Alert Forms MUST be completed
if the total payment is not made to GSSWC by March 17, 2008.
Alert Form A
is to be completed if a Girl Scout or her family still owes the
troop money for her cookies. With this form, please include:
- all documentation
of prior contact
- a copy of her signed
permission slip
- a copy of the signed
cookie receipt given when the parent/guardian
picked up the girl’s cookies
Alert Form B
is to be completed if your troop has planned a Booth Sale after
March 17, 2008
- All money must be
deposited into the Council bank account or received at the Service
Center by March 17, 2008.
- You can make a deposit
into the Swift Water Council bank account, and mail to the Service
Center the pink AND yellow copies of the validated deposit slips
with your troop number clearly written on each. Mail to: GSSWC,
Attn: Pat Farrell, PO Box 10832, Bedford, NH 03110-0832
- Your troop’s
booth sale money (minus your troop proceeds) must be deposited
into the Swift Water Council bank account or mailed to the Service
Center within 3 business days of the booth sale.
**After repeated contact
without resolution, Troops/individuals who do not pay an outstanding
balance in a timely manner will be turned over to a collection agency.
Each of these situations will be handled on a case by case basis.
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